Saturday, 20 Apr 2024

Microsoft Teams Status Settings: A Guide to Stay On Top of Your Workload

yellow teams

Remaining productive in a digital work environment is a challenge we all face. To ensure minimal disruptions and effective communication, Microsoft Teams offers a status feature. However, using it correctly is crucial. In this article, we will explore all the Microsoft Teams status settings you need to know about.

Types of Statuses in Microsoft Teams

Microsoft Teams offers six primary status options:

  • Available
  • Busy
  • Do Not Disturb
  • Away
  • Be Right Back
  • Appear Offline

While these options seem simple, sometimes additional context is required. Microsoft recognized this need and introduced extra presence states in 2021. These states revolve around different activities such as being in a call, in a meeting, presenting, or out of the office. The table below illustrates all possible user presence states in Microsoft Teams.

How Quickly Does Teams Show You as Away?

Teams will automatically switch your status to “Away” after five minutes of inactivity. However, if you prefer not to have Teams change your presence automatically, you can adjust the settings.

How to Change Your Status in Microsoft Teams

To change your status in Microsoft Teams manually, follow these simple steps:

  1. Open Microsoft Teams.
  2. Click on your profile picture in the top right corner.
  3. Select “Set status message” from the dropdown menu.
  4. Type in your custom status message.
  5. Choose the duration for displaying your status message.
  6. Save your status message.
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You can edit or delete your status message by clicking on your profile picture and selecting “Edit status message” from the dropdown menu.

How to Set Out of Office in Teams

Setting up automatic replies with the Out of Office feature can be done in four steps:

  1. Open your Teams app.
  2. Click on your profile icon at the top right corner.
  3. Click “Set status message.”
  4. Click “Schedule out of office.”

Toggle on “Turn on automatic replies,” fill in the Out of office message box, and select the times you want to schedule your out of office status. You can also choose to send messages to people outside your organization. Save the settings, and your Out of Office dual presence is ready!

Bonus: Sync Your Status Across Collaboration Apps

presence sync

In the near future, Presence Sync will automatically update your status across various collaboration apps. Whether you use Teams, Slack, Zoom, or Webex, your presence will be synchronized. This ensures that when you change your status in Microsoft Teams, it updates in all your connected apps. No additional steps or installations are required.

To join the waitlist for Presence Sync, please visit Pesstatsdatabase.

FAQs

How quickly does Teams show you as away?

Teams’ app-configured status updates will automatically show you as away after five minutes of inactivity.

How do I set my Teams status back to automatic?

To return to automatic status updates, follow these steps:

  1. Open your Teams app.
  2. Click on your profile icon at the top right corner.
  3. Click the status dropdown menu.
  4. Click “Reset status.”
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How to set out of office in Teams?

To set up out of office automatic replies, follow these steps:

  1. Open your Teams app.
  2. Click on your profile icon at the top right corner.
  3. Click “Set status message.”
  4. Click “Schedule out of office.”

Toggle on “Turn on automatic replies,” fill in the Out of office message box, and select the times you want to schedule out of office for. You can also choose to send messages to people outside your organization.

Conclusion

Effective usage of Microsoft Teams status settings is essential for maintaining productivity and communication in a digital work environment. By understanding the different status options, changing your status manually, and utilizing features like Out of Office and Presence Sync, you can optimize your workflow and minimize disruptions.

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